Digital invoice processing
Digital Invoice Processing for Agencies That Value Control and Transparency
Incoming Invoices as a Reliable Basis for Tax-Compliant Agency Processes
In agencies with multiple projects, vendors, and internal approvals, processing incoming invoices quickly becomes an operational challenge. Unclear responsibilities, scattered information, and manual processes make it difficult to maintain transparency and control.
Fortes QuoJob’s digital invoice processing helps agencies capture incoming invoices in a structured manner, verify them centrally, and seamlessly integrate them into their operational and financial processes—serving as a a solid foundation for cost control, project management, and financial management
Digital Invoices – Centralized, Traceable, Manageable
With digital invoice processing in Fortes QuoJob, incoming invoices are processed right where agencies manage their projects and costs: centrally within the system.
Invoice information is recorded in a structured manner, assigned to relevant projects or expense accounts, and made transparently available to all stakeholders. This creates a robust data foundation for informed decisions—without the need for additional siloed solutions.
Fortes QuoJob deliberately positions itself not as an accounting system, but rather as a central foundation for agency-specific processes, data, and workflows.
Mehr Klarheit im Rechnungseingang – weniger operative Reibung
Digital invoice processing reduces manual effort while also improving traceability in day-to-day operations:
- Central Overview of open incoming invoices and payment terms
- Clear approval processes with defined responsibilities
- Structured Data Collection of relevant invoice and line item data
- Clear Assignment to projects and cost types
- Traceability for Controlling and Analysis
This allows agencies to maintain control over costs and financial obligations even as their billing volume grows.
Digitale Rechnungsverarbeitung als Teil der operativen Steuerung
Incoming invoices are more than just an administrative process. They provide crucial information for:
- Ongoing cost control
- Project Cost Estimation and Post-Project Cost Analysis
- Transparency Regarding External Services
- financial management decisions
Fortes QuoJob makes it possible to be captured in a structured way and made systematically usable —without losing sight of the operational context of projects and resources.
Funktionen im Überblick
- Digital capture of all relevant information from incoming invoices
- Uploading Invoices via Drag & Drop and the App
- Recording of Invoice Line Items and Associated Expense Accounts
- Support for the structured import of invoice data
- Overview of Outstanding Invoices and Payment Terms
- DATEV-compatible
- Development and Operation in Germany (GDPR-compliant)
Für welche Agenturen eignet sich die digitale Rechnungsverarbeitung?
Digital invoice processing in Fortes QuoJob is designed for medium-sized to large agenciesthat:
- work on multiple projects simultaneously
- have a high or growing volume of invoices
- require clear approval and monitoring processes
- Want to manage costs and projects not in isolation, but in context
Especially with more complex structures, the digital processing of incoming invoices provides the necessary clarity and controlneeded to reliably manage agency processes.
Overview of open incoming invoices
Thanks to clear digital invoice receipt, you will never lose track of your payment terms and outstanding invoices again
Everything in one place
Simplified search for specific invoices thanks to smart filter function
Easy control and monitoring of the entire invoice process
Digital invoice processing and how it works:
- Fortes’ Digital Invoice Processing QuoJob helps agencies process incoming invoices in a structured, transparent, and traceable manner— providing a solid foundation for project management, cost control, and operational decisions.
Digital invoice receipt
For which agencies is digital invoice processing suitable?
Error-free workflows
Digital invoice processing is particularly well-suited for agencies where incoming invoices must not only be posted but also managed in relation to projects, cost centers, and approvals. The more suppliers, projects, and internal stakeholders are involved in the process, the more important it is to have clear responsibilities, structured data, and a centralized overview.
Intelligent handling
Digitizing the processing of incoming invoices reduces manual steps and provides systematic support for recurring tasks. Invoice data is available centrally, can be clearly assigned to projects and cost centers, and can be reviewed or approved more quickly. This gives your agency greater transparency in invoice processing and ensures it can provide information to clients, suppliers, and internal stakeholders at any time.
Legally compliant work
Digital invoice processing helps agencies process incoming invoices in a consistent, traceable, and compliant manner. Especially when dealing with international clients, suppliers, or multiple locations, it is important to accurately capture invoice data, transparently track approvals, and make relevant information centrally available. This creates a structured process that ensures operational reliability and facilitates collaboration with accounting, tax advisors, and external partners.
Digital Invoice Processing for Greater Control Over Incoming Invoices
With Fortes QuoJob’s digital invoice processing, incoming invoices are not only processed faster but also integrated directly into agency-specific workflows. Invoice data can be captured in a structured manner, assigned to projects and expense categories, and made available for approvals, analyses, and further accounting. This creates transparent processes that reduce manual effort, minimize sources of error, and provide your agency with a reliable foundation for cost control and operational decisions.
- Faster digital processing of incoming invoices through structured capture and centralized processing
- Keep Track of Payment Terms and Outstanding Invoices for greater transparency regarding current liabilities
- Reduced sources of error through traceable workflows, clear responsibilities, and consistent data
- DATEV-compatible processing for subsequent accounting and reconciliation processes
Regelmäßige kostenlose Websessions
Regular free web sessions
In xx Tagen
In xx Days
Fortes QuoJob by the Numbers
Fortes QuoJob is used daily by agencies that want to manage their projects, time, and resources in a structured way. The numbers show that many teams use the software in their day-to-day work and rely on it. For many years, we have been continuously developing our agency management solution with a strong focus on real‑world practice, guided by the actual needs of project‑driven organizations
Teams trust Fortes QuoJob
Years of experience in the market
Creative work with Fortes QuoJob
Here’s what our partners say about Fortes QuoJob
Agencies that trust Fortes QuoJob
keko
short cuts
ergo
aleks and shantu
1913
Fette Beute Gruppe
Cyrano
Plant Medium
Frequently asked questions about digital invoice processing
What is digital invoice processing and why is it important?
Digital invoice processing refers to the process of capturing, processing and storing invoices in digital form. It is important in order to save time and costs, minimize errors and increase transparency in the invoicing process.
What are the advantages of QuoJob as accounting software?
Fortes QuoJob is an accounting software specially developed for agencies that offers a comprehensive solution for digital invoice processing. The software enables you to easily capture digital incoming invoices, for example by email or scan, automated workflows, reduced manual effort, advanced reporting functions and high data security.
How can I process my incoming invoices digitally?
Fortes QuoJob offers a comprehensive solution for digital invoice processing. Incoming invoices can be recorded, processed, released and saved clearly and centrally. Our software provides you with an optimal overview of the payment status and payment due date of every digital incoming invoice recorded. Invoices are easily transferred to your online banking account via an interface.
Workflow invoice receipt - what is it and how does it help me?
An invoice receipt workflow is the process that maps the recording, checking, approval and payment of incoming invoices in your agency. A well-designed workflow can help to optimize the invoice process and increase the efficiency of your agency. Digital invoice processing simplifies the workflow for incoming invoices.
How can I ensure that my invoice data is secure when receiving invoices digitally?
Storing invoices in digital form offers greater data security than paper-based invoices for several reasons. Not only is a digital incoming invoice protected against elementary risks, it is also not available to everyone. The big advantage for digital incoming invoices: You can apply additional security measures such as user rights management to ensure that your data is only viewed by people with authorization. Added to this is password protection when logging into the relevant user account.
What advantages does digital invoice processing offer my company?
Digital invoice processing offers numerous advantages, such as time and cost savings, reduction of errors, improved transparency, increased data security and better compliance.
Contact us and ask all your questions
Feel free to reach out to us if you have any questions or would like to learn more about Forte’s QuoJob. We’ll get back to you personally, address your concerns, and provide you with a clear assessment of how to move forward.

