Project management software for agencies

Central Project Managementfoundation for growing agencies with complex projects

Project Management as the Foundation for Agency Management and Growth

Project management software for agencies. Flexible, secure, and accessible from anywhere

Agencies with multiple projects, teams, and clients need more than just traditional project management.
They need clarity, control, and a solid basis for decision-making.

Fortes QuoJob is the central project managementplatform for medium-sized and large agenciesthat want to reliably manage their projects, resources, and budgets—beyond just individual tasks.

Regelmäßige kostenlose Websessions

Regular free web sessions

HR Professional
HR Professional
29.09.2026 um 11:00 Uhr
29.09.2026 at 11:00 o'clock
Die digitale Personalakte wird 2027 zur Pflicht und QuoJob ist vorbereitet! Erfahrt alles rund um die neue Gesetzgebung und wie ihr diese in QuoJob abbilden könnt
Die digitale Personalakte wird 2027 zur Pflicht und QuoJob ist vorbereitet! Erfahrt alles rund um die neue Gesetzgebung und wie ihr diese in QuoJob abbilden könnt

In xx Tagen

In xx Days

Benefits of QuoJob Project Management Software for Agencies

Create Projects Directly from Quotes Time Tracking and Budget Control in a Single System Centralize Tasks, Communication, and Files Cloud-based, with no installation or maintenance required Monitor Project Progress and Capacity Utilization in Real Time Manage Flexible Billing Rates and Third-Party Costs Export project plans and keep clients informed in a transparent manner Scalable for growing agencies

A Centralized Project Overview Instead of Isolated Planning

QuoJob consolidates all relevant project data in one place:
Project structure, time spent, budgets, and resource allocation are all consistently linked.

This provides a consistent view of current and future projects —serving as the foundation for operational management and strategic decisions.

Plan Resources Realistically and Manage Them Effectively

In growing agencies, transparency regarding workload is crucial.
QuoJob shows who is working on what, how heavily teams are loaded, and where bottlenecks are occurring.

Resources can be planned and adjusted across projects—not in isolation, but within the context of priorities, deadlines, and budgets.

Keeping an Eye on Project Cost-Effectiveness

QuoJob combines project structure with time and budget information.
This makes it clear whether projects are staying within the planned parameters and where corrective action needs to be taken early on.

This transparency lays the foundation for cost-effective project management —rather than reactive post-project cost analysis.

Designed for complex agency structures

QuoJob is a conscious choice none AllinOneSoftware, but rather the central foundation for agency processes, data, and workflows.
The software is designed to handle complex project environments, multiple teams, and concurrent client projects.

Kanban Board

Kanban Board

Gantt chart

Gant Chart

Dashboard

Dashboard

Capacity

Capacity planning

A Reliable Foundation—Both Technically and Legally

QuoJob is cloud-based, accessible via a web browser, and requires no installation.
It is developed and hosted in Germany, GDPRcompliant and features a high level of data security.

Fortes QuoJob by the Numbers

Fortes QuoJob is used daily by agencies that want to manage their projects, time, and resources in a structured way. The numbers show that many teams use the software in their day-to-day work and rely on it. For many years, we have been continuously developing our agency management solution with a strong focus on real‑world practice, guided by the actual needs of project‑driven organizations

Teams trust Fortes QuoJob

Years of experience in the market

Creative work with Fortes QuoJob

Here’s what our partners say about Fortes QuoJob

★★★★★
Quelle: Google Reviews
Source: Google Reviews

We have been using Quojob for 15 years. The software has undergone tremendous further development, especially in the last 2 to 3 years. In addition, the support team is professional and responsive, always friendly and helpful. The same goes for the team of consultants, who are competent and provide excellent support. In short: as an advertising and event agency, we are really satisfied.

Annette P.
★★★★★
Quelle: Google Reviews
Source: Google Reviews

Our trusted agency software for many years! If you are looking for a reliable all-in-one solution that optimizes workflow and saves time, you are in good hands here.

Manuel S.
★★★★★
Quelle: Google Reviews
Source: Google Reviews

With the new QuoJob version, we have been given a new interface. It is very modern and very easy to use. It is simply amazing what the software can do! You keep discovering more and more functions and there is always a way to expand it! The customer service is top notch! Every call is answered immediately by a knowledgeable service representative rather than ending up in limbo. The support during the implementation phase and afterwards can only be rated with 5 stars. I look forward to further cooperation and the additional modules we have ordered. Thank you very much and thumbs up.

Marvin R.
★★★★★
Quelle: Google Reviews
Source: Google Reviews

We love the software. It has saved us a lot of work and now we have everything structured in one place. If we ever have any problems, support is always there to help right away. We highly recommend it (:


peoplegrapher GmbH
★★★★★
Quelle: omr.com
Source: omr.com

For me, it's an extremely user-friendly system that offers a wide range of options—and on top of that (which I think is very important): excellent support (at any time). It's so easy to use that even I can get into financial accounting. Time management is very helpful and offers many options (evaluations, lists). It's also perfect for project management. All of this together makes for a much more efficient workflow.

Antje
Senior Production Manager / Projektmanagement
★★★★★
Quelle: omt.de
Source: omt.de

Everything is tailored precisely to the agency's needs. Approvals can be granted depending on the department or unit. This means that every employee only works with the tools they need for their day-to-day work. The best concept on the market.

Frederik F.
Senior Sales Manager – microPLAN
★★★★★
Quelle: omt.de
Source: omt.de

Free job structure for individual internal, project-related planning. Excellent project planning module with a very good Gantt detailed planning area. Outstanding, especially thanks to comprehensive detailed planning and task systematics (linking of subsequent tasks).

Nikolaos T.
production manager
★★★★★
Quelle: omt.de
Source: omt.de

Comprehensive tool. Excellent value for money and perfect support.

Sandra F.
management – NS-Dokumentationsstelle der Stadt KR
★★★★★
Quelle: omt.de
Source: omt.de

The software offers everything you need to successfully manage a team and bill for the work performed. The intuitive user interface helps with this, never becoming confusing even with many projects. Time tracking is a real added value that you won't want to do without.

Stefan S.
managing director – PSV NEO GmbH
★★★★
Quelle: omt.de
Source: omt.de

All threads and processes converge in this core component. There are many configuration options that need to be considered in detail in order to find the settings that suit your individual workflow. Once this is done, you can be sure that all data is well stored and in the right place, so that you can obtain an up-to-date evaluation at any time.

Janine K.
Executive – ALEKS UND SHANTU GmbH
★★★★★
Quelle: omt.de
Source: omt.de

Excellent accounting software for agencies. The support is very good and customer-friendly. QuoJob is and has been helpful in structuring everything.

Carolin J.
Account Managerin – Cash Cow Farmers Werbeagentur GmbH
★★★★★
Quelle: omt.de
Source: omt.de

QuoJob is agency software designed specifically for the needs of advertising agencies, design studios, and similar creative businesses. It offers a wide range of features aimed at optimizing workflow, improving communication, and increasing financial transparency. Key benefits include integrated project management, time and resource tracking, and invoicing and accounting features. This enables agencies to save time and money, increase customer satisfaction, and promote teamwork.

Jochen W.
CEO – WORRINGEN / HÖKE Kommunikation GmbH & Co. KG
★★★★★
Quelle: omr.com
Source: omr.com

From creating quotes to invoicing, everything from one tool. The software also adapts to changes, such as the XRechnung obligation. Overall, I am very satisfied; quotes and invoices can be customized according to my preferences, as far as e-invoicing allows. Record hours, write invoices and quotes, manage contacts and their connection data, keep track of correspondence with customers, and manage documents. I like the straightforward time tracking and the customized CI and layout of the quotes/invoices. With the app, you can quickly track hours and access contacts on the go.

Tobias
Webdesign Rebs
★★★★★
Quelle: Google Reviews
Source: Google Reviews

QuoJob is a comprehensive agency solution that leaves no stone unturned: in addition to the usual features such as accounting, contact management, time tracking, job organization, and appointment management, we also enjoy using the sophisticated CRM and project management functions. Even complete HR management, including working time and vacation management, runs through Quo. Because all agency processes can be mapped in Quo and all levels of information are linked, we always have a representative picture of our entire company's activities in real time. This enables us to act at any time. We are real “Quo fans.” 😀

Jens P.
LOOKone
★★★★★
Quelle: Google Reviews
Source: Google Reviews

Comprehensive agency software that also maps complex workflows and requirements and has replaced many of our isolated applications, as it offers all the necessary functions, reports, etc. in one place. This saves us a lot of manual effort and license costs. Excellent—we are very satisfied!

Astrid S.
CEO – Webcellent GmbH
★★★★★
Quelle: omr.de
Source: omr.de

Quojob as a complete solution. Project management, transparency in individual jobs, master data management for customers and suppliers, accounting for incoming/outgoing invoices, controlling, My Time and My Day as time tracking modules. Constant updates and innovations in close cooperation with and for the customer. I use QuoJob in all modules. Transparent evaluations for our customers. All data at a glance. Tailored to our requirements.

Petra
Accounting & Controlling – Typodrom / Tylers Agency
★★★★★
Quelle: omt.de
Source: omt.de

First off: we wouldn't want to be without it now. A closer look: Quojob takes a little getting used to, and it needs to be customized and tailored to your needs. However, customization is limited to the flexible option of mapping workflows and processes yourself in a meaningful way. The number of functions and options is more extensive than expected. The team behind Quojob is friendly, helpful, and dedicated. With Quojob's support, we have been able to optimize many recurring processes and enable a very smooth workflow. All of this is extremely relevant for agencies. Overall, Quojob has saved us a considerable amount of time and resources. As a team, Quojob allows us to focus on the essentials, and we can only give it full marks.

Torben T.
Accounting – polta.co Kreativagentur GmbH

Frequently asked questions about project management

What are the most important features of project management software for agencies?

Project management software for agencies helps you plan, manage, and execute projects in a structured and cost-effective manner. Key features include:

  • Task management with clear responsibilities and deadlines
  • Time and Resource Planning to Manage Workload and Budgets
  • Centralized Communication Directly Within the Project
  • Document repository with complete project history
  • Real-Time Time Tracking and Budget Monitoring
  • Reporting and Dashboards for Progress and Cost-Effectiveness
  • Managing Multiple Projects at the Same Time
  • Flexible Workflows for Agile and Traditional Work Styles
  • Interfaces to CRM, Controlling, or Accounting

The key is that the software fits your agency’s processes and helps you manage projects in a more transparent, efficient, and profitable way.

How do I find the best project management software for my agency?

The best project management software for your agency fits your processes and grows with your team. Keep the following points in mind:

Does it really cover your most important workflows?

  • Does it really cover your most important workflows?
  • Is it intuitive to use and quick to set up?
  • Can it be adapted to your way of working—agile or traditional?
  • Is it scalable for growing teams?
  • Cloud-based and accessible from anywhere?
  • GDPR-compliant and securely hosted?
  • Is there reliable support and a trial period?

Test the software in a real-world agency setting. It’s only the right solution if it helps your team work faster, more transparently, and in a more structured way.

Contact us and ask all your questions

Feel free to reach out to us if you have any questions or would like to learn more about Fortes QuoJob. We’ll get back to you personally, address your concerns, and provide you with a clear assessment of how to move forward.

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