All processes in one agency software.
QuoJob agency software connects all areas of your business—for streamlined processes and greater profitability. Give it a try!
The Central Management Platform for Growing Agencies
Say goodbye to complicated workflows, app chaos and Excel lists!
Day-to-day agency operations are becoming more complex: concurrent projects, growing teams, fixed retainer fees, rising costs, and the need to operate profitably. Fortes QuoJob provides agencies with complex structures a central platform for effectively managing projects, resources, and financial performance.
Instead of using isolated, standalone tools, Fortes QuoJob consolidates relevant data, processes, and workflows in one place. This gives agency managers clarity, control, and a solid foundation for decision-making—enabling sustainable growth and stable project profitability.
Transparency regarding projects, budgets, and profitability
With the monitoring‑dashboards from Fortes QuoJob, you and your management team can keep track of the status of all projects at all times. Project metrics, budgets, and time spent are analyzed transparently and made comparable.
Especially with retainers–structures, QuoJob helps you realistically assess capacity utilization, budgets, and profitability. This allows you to identify deviations early on, take targeted corrective action, and make informed decisions based on valid data—not just on a hunch
Project Management as the Foundation of Operational Management
Fortes QuoJob combines project management with financial control. Kanban‑boards, Gantt‑views, and structured task planning support operational teams in implementation, while project managers and team leaders always keep an eye on overall project progress and financial performance.
Milestones, Dates, and To-Do List‑tasks can be clearly planned and prioritized—as part of a holistic management approach, not as an isolated PM‑tool.
Proactive Resource and Capacity Planning
Professional agency management starts with realistic capacity planning. The graphical resource overview in Fortes QuoJob shows which teams and individuals are scheduled when—and where bottlenecks or overloads are occurring.
This allows for a well-informed evaluation of inquiries, retainer agreements, and new projects before any commitments are made. Resource planning thus becomes a key management tool for growth, capacity utilization, and quality.
Time Tracking and Payroll with a Business Focus
Time is tracked directly for projects and tasks, forming the basis for reliable analyses. Fortes QuoJob provides insight into where costs are incurred and how they impact project profitability and overall efficiency.
Invoices can be prepared accurately and created in a transparent manner—with a clear link between services, effort, and revenue.
Agency software that can do more
CRM for Agencies – Integrated into Operational Management
Fortes QuoJob offers CRM‑features specifically designed for agencies. Clients, projects, pitches, and relevant historical data are brought together in a structured way and embedded in the operational context.
The result is not a standalone CRM system, but rather an integrated view of customer relationships, project progress, and business potential—serving as the foundation for strategic decisions and long-term customer development.
Time Tracking as the Foundation of Financial Management
Agency work is dynamic: meetings, calls, creative phases, and operational implementation constantly alternate. Time tracking in Fortes QuoJob reflects this reality and links recorded times directly to projects, tasks, and budgets.
This creates a robust database for project management and profitability analyses. Teams document their efforts in a traceable manner, while managers gain transparency into where time is being invested—and how that investment impacts capacity utilization and profitability.
Fortes QuoJob – designed for agencies that want to take control
Fortes QuoJob is designed for medium-sized to large agencies with multiple teams, ongoing retainer contracts, and a commitment to actively managing their business. The focus is on:
- Project Profitability and Cost Estimation Accuracy
- Transparent Resources‑ and Capacity Planning
- Operational Management Instead of a Tool‑Collection
- Clear Decision-Making Frameworks for Management and Executive Leadership
Fortes QuoJob serves as the central hub for agency processes, data, and workflows—enabling greater control, better decisions, and sustainable agency growth.
Digital Invoice Processing with Structure and Traceability
Efficiently verifying and accurately documenting incoming invoices is a key requirement for reliable financial management. Fortes QuoJob supports agencies with digital invoice processing: Invoices are captured in a structured manner, verified, approved, and stored in an audit-compliant manner.
Recurring processes can be streamlined, media discontinuities avoided, and financial obligations tracked transparently—as part of a clear, manageable financial structure.
Digital Accounting as a Solid Foundation for Agency Finances
Document Management, DATEV‑Export and GoBD‑Compliance forms the foundation for accurate accounting. Fortes QuoJob digitizes key financial processes and creates a structured data environment for tax consulting, management, and controlling.
This transforms accounting from an organizational burden into a reliable foundation for financial transparency, planning, and business management—with fewer manual processes and clear structures.
Fortes QuoJob Tutorials
Learn how to optimize your agency management with Fortes QuoJob to make your business even more successful. Become a pro now!
Agencies that trust Fortes QuoJob
keko
short cuts
ergo
aleks and shantu
1913
Fette Beute Gruppe
Cyrano
Plant Medium
Here’s what our partners say about Fortes QuoJob
Your agency in your pocket—with the Fortes QuoJob app
The most important agency software functions always with you
With the Fortes QuoJob Agency Software app, you’ll always stay up to date and have all the important information right on your smartphone—no matter where you are!
Regelmäßige kostenlose Websessions
Regular free web sessions
In xx Tagen
In xx Days
Interfaces to your favorite tools
Whether you want to transfer data to financial accounting software such as DATEV, Lexware, Diamant or SAP, or tasks to your project management tool – QuoJob agency software offers you the solution you need. Thanks to our open REST API, we can even build a customized interface to suit your needs.
Modular all-in-one agency software
Not every agency needs all functions right from the start. With QuoJob, you can put together your agency software to suit your current working day. You start with the modules you really need and add further functions as your requirements change or your agency grows.
The modular system ensures that processes remain clear and nothing becomes unnecessarily bloated. Project management, time recording, controlling and accounting interlock seamlessly and can be flexibly combined. This means your agency software remains adaptable, plannable and tailored to your needs at all times.
Fortes QuoJob by the Numbers
Fortes QuoJob is used daily by agencies that want to manage their projects, time, and resources in a structured way. The numbers show that many teams use the software in their day-to-day work and rely on it. For many years, we have been continuously developing our agency management solution with a strong focus on real‑world practice, guided by the actual needs of project‑driven organizations
Teams trust Fortes QuoJob
Years of experience in the market
Creative work with Fortes QuoJob
Support is just a phone call away
Philipp and many other colleagues will help you if you get stuck in QuoJob. And best of all: QuoJob support is always inclusive, competent and helpful!
Our customers say the same:
"So far, we haven't found anything we don't like. Support is always quick to help with problems."
- Maike
Frequently asked questions about agency software
Agency software: what is it?
Agency software is a specially developed software solution for companies with project business, which ideally maps all areas of the company and their activities precisely and supports you in improving and simplifying your daily business processes. Whether you need agency software for a large company with a project business or are looking for marketing agency software when you are just starting out, agency software will help you to optimize your processes and thus help your customers even more efficiently. The most important advantages that agency software offers you are
- Save time: With good agency software, you can smartly network, digitize and automate your workflows, saving you valuable time, reducing paperwork and streamlining operational and project-related processes.
- Organization: Agency software helps you to manage all customer projects, documents, tasks, schedules and appointments in one central location and thus always maintain an overview.
- Communication: Communication within your agency and with your customers is simplified, centrally stored and optimized using agency software.
- Financial management: Keep an eye on your finances by managing invoices, offers and incoming payments directly via the agency software.
- Scalability: When choosing your agency software, also make sure that it can adapt and grow with the growing needs of your business. Agency software enables business management reports with a complete data basis at the touch of a button in a matter of minutes, allowing you to run valuable analyses to easily identify dead ends and growth potential and scale your agency with ease.
When considering agency software for your agency, look carefully at which features are important for your individual needs and how they can help you improve your workflows. You’ll soon find that good agency software will make your working life much easier!
Who is QuoJob's agency software suitable for?
The fact that agency software is a valuable asset for really large agencies is undisputed, but the fact that it is also worthwhile for small companies with project business such as creative firms to streamline processes and generate synergies using agency software right from the start is often viewed with scepticism – until the first points of contact with agency software arise and the great potential is recognized: Agency software doesn’t have to be complicated! QuoJob is a particularly user-friendly and simple agency software that does not require a great deal of training. Nevertheless, it offers the complete range of functions to fully map and optimize all areas of your agency. As our agency software has a modular structure, individual modules and tools can be put together to suit your needs. Our credo is: as perfect as possible, but only as big as necessary! Everything is also open “upwards”, i.e. there are no limits to the possibilities and options for special requests. We are also happy to fulfill individual configurations on request (as far as technically feasible).
What is special about the agency software cloud solution
Agency software cloud solutions offer an efficient way to optimize your agency processes by giving you full flexibility through variably scalable functions and manageable cost structures:
- Cost efficiency: With an agency software cloud solution, you save money because you don’t need an expensive IT infrastructure. Not only does this drastically reduce the initial investment, but you only pay for the functions and resources you actually use, which keeps the overall costs manageable and makes it easier to plan your investment. You are not tied to one provider for years and can better spread your finances throughout the year.
- Scalability: The agency software cloud solution is easily scalable and grows with your agency and your needs. At the same time, you can cancel or adapt modules and/or licenses at any time. This allows you to always adapt your agency software to the current needs of your company in a particularly cost-efficient way. You enjoy all the advantages of a purchased solution, such as writing quotes and invoices, time recording, financial accounting export, controlling, calendars and much more – only much more flexible.
- Integration: Our agency software offers REST API interfaces and integrations with other applications and services. This makes it easier to link different tools and automate processes within your company.
- Security: Our agency software cloud solution is developed in Germany and we attach great importance to state-of-the-art security measures to protect your data in the best possible way. Your data is encrypted as securely as your online banking. Regular backups and state-of-the-art encryption techniques ensure that your sensitive information is securely protected against unauthorized access.
- Cooperation: The agency software cloud solution promotes teamwork by enabling the exchange of information and documents in real time. This means that everyone involved is always working with the latest data.
- Accessibility: As the agency software cloud solution is accessible via the internet, you can use it from any location, operating system and device – be it a laptop, smartphone or tablet. This promotes flexibility and collaboration, as employees can access the tools they need anytime, anywhere.
- Automatic updates: At QuoJob, we take care of the updates and maintenance of the agency software cloud solution. This means that you always have access to the latest functions and security updates without having to spend time and resources on maintaining the software yourself.
- Fast implementation: As the agency software cloud solution is provided online via the internet, setup and commissioning is quick and easy. You can start using the agency software immediately. We carry out the initial configuration process together so that you can get started quickly with optimal advice and perfect configuration.
- Database transfer: Your data is your property. If you decide to stop using the cloud-based agency software, you will receive your database for safekeeping after the contract expires.
To summarize: The QuoJob agency software cloud solution not only offers you flexibility and scalability, but also a transparent cost structure and the option to customize your usage. This means you get exactly the features you need to optimize your processes and drive your business forward. Try the QuoJob agency software online now and discover the benefits for yourself!
Are the same modules available to all agency employees?
With QuoJob agency software, you can customize the modules and functions for different employees by defining permissions, user groups and roles for your employees, ensuring that everyone has access to the modules and functions they need for their work. Feel free to contact us about the available customization options so that we can put together the perfect license and module solutions for you and your team.
Is the QuoJob agency software GDPR-compliant and is my agency data secure?
With QuoJob agency software, you can customize the modules and functions for different employees by defining permissions, user groups and roles for your employees, ensuring that everyone has access to the modules and functions they need for their work. Feel free to contact us about the available customization options so that we can put together the perfect license and module solutions for you and your team.
- Encryption: To ensure that the agency software is GDPR-compliant and secure, QuoJob uses modern encryption technologies to ensure that your data is protected from unauthorized access. This keeps your agency data secure during transmission and storage.
- Regular updates: QuoJob ensures that the agency software is always state of the art and GDPR-compliant. This means that security gaps are closed quickly and you benefit from the latest security features.
- Access control: In QuoJob, you have the option of assigning individual authorizations and roles to your employees. When using the agency software in your company in compliance with the GDPR, this ensures that everyone can only access the data that is relevant to their work.
- Backups and data recovery: QuoJob regularly creates backups of your data to enable quick recovery in the event of data loss. So you can be sure that your agency data is protected even in the event of technical problems.
Your agency data is GDPR-compliant and secure in QuoJob agency software. Thanks to GDPR compliance and the use of modern security technologies, you can focus on optimizing your processes while QuoJob ensures the protection of your data.
Can I also change an agreed software package, e.g. if the company expands?
Package changes to the agency software are possible at any time – both upgrades and downgrades to module packages and user accounts. Additional functions can also be agreed individually. Feel free to contact us – together we will create the optimal solution for you.
Contact us and ask all your questions
Feel free to reach out to us if you have any questions or would like to learn more about Fortes QuoJob. We’ll get back to you personally, address your concerns, and provide you with a clear assessment of how to move forward.