Project timelines, budgets, and profitability at a glance – Time tracking for agencies

Time recording with QuoJob: Fast. Simple. Intuitive.

Optimize your workflow with the smart functions of QuoJob time tracking for agencies and reduce your administrative workload!

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Clarity and Control for Complex Agency Organizations

Manage projects, resources, and profitability using a centralized database.
Fortes QuoJob helps medium-sized and large agencies create transparency, make informed decisions, and drive sustainable growth.

As agencies grow, one thing grows above all else: complexity

More projects. More teams. More clients.

What used to work for a long time with individual tools and spreadsheets is suddenly no longer enough.

  • Project profitability becomes difficult to assess
  • It is difficult to plan resources realistically
  • Decisions are based on assumptions rather than on reliable figures

Fortes QuoJob lays the groundwork for making complexity manageable.

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Here’s what our partners say about Fortes QuoJob

★★★★★
Quelle: Google Reviews
Source: Google Reviews

We have been using Quojob for 15 years. The software has undergone tremendous further development, especially in the last 2 to 3 years. In addition, the support team is professional and responsive, always friendly and helpful. The same goes for the team of consultants, who are competent and provide excellent support. In short: as an advertising and event agency, we are really satisfied.

Annette P.
★★★★★
Quelle: Google Reviews
Source: Google Reviews

Our trusted agency software for many years! If you are looking for a reliable all-in-one solution that optimizes workflow and saves time, you are in good hands here.

Manuel S.
★★★★★
Quelle: Google Reviews
Source: Google Reviews

With the new QuoJob version, we have been given a new interface. It is very modern and very easy to use. It is simply amazing what the software can do! You keep discovering more and more functions and there is always a way to expand it! The customer service is top notch! Every call is answered immediately by a knowledgeable service representative rather than ending up in limbo. The support during the implementation phase and afterwards can only be rated with 5 stars. I look forward to further cooperation and the additional modules we have ordered. Thank you very much and thumbs up.

Marvin R.
★★★★★
Quelle: Google Reviews
Source: Google Reviews

We love the software. It has saved us a lot of work and now we have everything structured in one place. If we ever have any problems, support is always there to help right away. We highly recommend it (:


peoplegrapher GmbH
★★★★★
Quelle: omr.com
Source: omr.com

For me, it's an extremely user-friendly system that offers a wide range of options—and on top of that (which I think is very important): excellent support (at any time). It's so easy to use that even I can get into financial accounting. Time management is very helpful and offers many options (evaluations, lists). It's also perfect for project management. All of this together makes for a much more efficient workflow.

Antje
Senior Production Manager / Projektmanagement
★★★★★
Quelle: omt.de
Source: omt.de

Everything is tailored precisely to the agency's needs. Approvals can be granted depending on the department or unit. This means that every employee only works with the tools they need for their day-to-day work. The best concept on the market.

Frederik F.
Senior Sales Manager – microPLAN
★★★★★
Quelle: omt.de
Source: omt.de

Free job structure for individual internal, project-related planning. Excellent project planning module with a very good Gantt detailed planning area. Outstanding, especially thanks to comprehensive detailed planning and task systematics (linking of subsequent tasks).

Nikolaos T.
production manager
★★★★★
Quelle: omt.de
Source: omt.de

Comprehensive tool. Excellent value for money and perfect support.

Sandra F.
management – NS-Dokumentationsstelle der Stadt KR
★★★★★
Quelle: omt.de
Source: omt.de

The software offers everything you need to successfully manage a team and bill for the work performed. The intuitive user interface helps with this, never becoming confusing even with many projects. Time tracking is a real added value that you won't want to do without.

Stefan S.
managing director – PSV NEO GmbH
★★★★
Quelle: omt.de
Source: omt.de

All threads and processes converge in this core component. There are many configuration options that need to be considered in detail in order to find the settings that suit your individual workflow. Once this is done, you can be sure that all data is well stored and in the right place, so that you can obtain an up-to-date evaluation at any time.

Janine K.
Executive – ALEKS UND SHANTU GmbH
★★★★★
Quelle: omt.de
Source: omt.de

Excellent accounting software for agencies. The support is very good and customer-friendly. QuoJob is and has been helpful in structuring everything.

Carolin J.
Account Managerin – Cash Cow Farmers Werbeagentur GmbH
★★★★★
Quelle: omt.de
Source: omt.de

QuoJob is agency software designed specifically for the needs of advertising agencies, design studios, and similar creative businesses. It offers a wide range of features aimed at optimizing workflow, improving communication, and increasing financial transparency. Key benefits include integrated project management, time and resource tracking, and invoicing and accounting features. This enables agencies to save time and money, increase customer satisfaction, and promote teamwork.

Jochen W.
CEO – WORRINGEN / HÖKE Kommunikation GmbH & Co. KG
★★★★★
Quelle: omr.com
Source: omr.com

From creating quotes to invoicing, everything from one tool. The software also adapts to changes, such as the XRechnung obligation. Overall, I am very satisfied; quotes and invoices can be customized according to my preferences, as far as e-invoicing allows. Record hours, write invoices and quotes, manage contacts and their connection data, keep track of correspondence with customers, and manage documents. I like the straightforward time tracking and the customized CI and layout of the quotes/invoices. With the app, you can quickly track hours and access contacts on the go.

Tobias
Webdesign Rebs
★★★★★
Quelle: Google Reviews
Source: Google Reviews

QuoJob is a comprehensive agency solution that leaves no stone unturned: in addition to the usual features such as accounting, contact management, time tracking, job organization, and appointment management, we also enjoy using the sophisticated CRM and project management functions. Even complete HR management, including working time and vacation management, runs through Quo. Because all agency processes can be mapped in Quo and all levels of information are linked, we always have a representative picture of our entire company's activities in real time. This enables us to act at any time. We are real “Quo fans.” 😀

Jens P.
LOOKone
★★★★★
Quelle: Google Reviews
Source: Google Reviews

Comprehensive agency software that also maps complex workflows and requirements and has replaced many of our isolated applications, as it offers all the necessary functions, reports, etc. in one place. This saves us a lot of manual effort and license costs. Excellent—we are very satisfied!

Astrid S.
CEO – Webcellent GmbH
★★★★★
Quelle: omr.de
Source: omr.de

Quojob as a complete solution. Project management, transparency in individual jobs, master data management for customers and suppliers, accounting for incoming/outgoing invoices, controlling, My Time and My Day as time tracking modules. Constant updates and innovations in close cooperation with and for the customer. I use QuoJob in all modules. Transparent evaluations for our customers. All data at a glance. Tailored to our requirements.

Petra
Accounting & Controlling – Typodrom / Tylers Agency
★★★★★
Quelle: omt.de
Source: omt.de

First off: we wouldn't want to be without it now. A closer look: Quojob takes a little getting used to, and it needs to be customized and tailored to your needs. However, customization is limited to the flexible option of mapping workflows and processes yourself in a meaningful way. The number of functions and options is more extensive than expected. The team behind Quojob is friendly, helpful, and dedicated. With Quojob's support, we have been able to optimize many recurring processes and enable a very smooth workflow. All of this is extremely relevant for agencies. Overall, Quojob has saved us a considerable amount of time and resources. As a team, Quojob allows us to focus on the essentials, and we can only give it full marks.

Torben T.
Accounting – polta.co Kreativagentur GmbH

Agencies that trust Fortes QuoJob

The Core Foundation for Project Management in Agencies

Easy to understand time recording

Fortes QuoJob is not a traditional all-in-one–in–One‑Software rather than an isolated specialized tool.
It is the central hub for agency processes, data, and workflows —where projects are planned, implemented, and evaluated for their economic impact.

All relevant information is centralized in one place.
This provides clarity regarding projects, people, and financial performance.

Projektprofitabilität transparent steuern

Identify which projects are truly worthwhile.
Fortes QuoJob saves time‑, budget‑ and performance data into a clear context—and highlights deviations early on.

  • Should‑/Actual‑Comparisons at the project level
  • Transparency Regarding Expenses and Budget Utilization
  • A Solid Foundation for More Accurate Cost Estimates

Clear controlling

The automatic allocation of your working time makes controlling child’s play. With accurate data and automated reporting, you have everything under control, including approvals for vacation days.

Fair time recording

The precise recording of your working hours ensures that you and your team are paid fairly and correctly. Use the stopwatch or manual entry to make sure you don’t miss any billable hours.

Ressourcen realistisch planen

Get a reliable overview of workload and capacity – team‑ and across projects

  • Overview of Available and Allocated Resources
  • Early Detection of Bottlenecks
  • A better balance between capacity utilization and delivery capability

Entscheidungen auf belastbaren Daten treffen

Fortes QuoJob creates a unified database for operational and strategic management.

  • Clear analyses instead of fragmented information
  • A Unified View of Projects, Teams, and Key Metrics
  • Confidence in Decision-Making—Even as the Organization Grows

Zeiterfassung – bewusst eingebettet, nicht isoliert

Time tracking as a basis for management, not as an end in itself

Time tracking in Fortes QuoJob is not a separate tool, but rather part of the project‑workflow.
Time is tracked right where the work happens—and assigned directly to projects, tasks, and clients.

This is how you create time data that is truly useful:

  • for project profitability
  • for resource planning
  • for Controlling and Reporting

Entwickelt für Agenturen mit anspruchsvollen Strukturen

Fortes QuoJob is intended for:

  • medium-sized to large agencies
  • Agency groups with multiple teams or units
  • Organizations with parallel projects and a high need for oversight

When transparency, planning reliability, and control are crucial, Fortes QuoJob provides the right foundation.

Eine Plattform, die mit deiner Agentur mitwächst

Fortes QuoJob supports clear processes today—and remains flexible for tomorrow.

  • A Central Database Instead of a Tool‑Silos
  • Clear Structures for Growing Organizations
  • Expandable and integrable into existing system environments

This ensures that management remains manageable even as the company grows.

Schaffe Klarheit für bessere Entscheidungen

Experience how Fortes QuoJob Project Management, RResource Planning and controlling—and makes agency management predictable again.

Regelmäßige kostenlose Websessions

Regular free web sessions

HR Professional
HR Professional
29.09.2026 um 11:00 Uhr
29.09.2026 at 11:00 o'clock
Die digitale Personalakte wird 2027 zur Pflicht und QuoJob ist vorbereitet! Erfahrt alles rund um die neue Gesetzgebung und wie ihr diese in QuoJob abbilden könnt
Die digitale Personalakte wird 2027 zur Pflicht und QuoJob ist vorbereitet! Erfahrt alles rund um die neue Gesetzgebung und wie ihr diese in QuoJob abbilden könnt

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In xx Days

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Fortes QuoJob by the Numbers

Fortes QuoJob is used daily by agencies that want to manage their projects, time, and resources in a structured way. The numbers show that many teams use the software in their day-to-day work and rely on it. For many years, we have been continuously developing our agency management solution with a strong focus on real‑world practice, guided by the actual needs of project‑driven organizations

Test 4 weeks free of charge

Teams trust Fortes QuoJob

Years of experience in the market

Creative work with Fortes QuoJob

Get started quickly—with personalized support

Fortes QuoJob can not only be implemented technically, but also tailored to fit your agency’s processes. Together, we’ll determine your organization’s requirements, how projects, teams, and workflows should be mapped out, and which settings make the most sense for your needs.

This creates a setup that goes beyond simple time tracking and supports your project management, resource planning, and reporting right from the start.

To ensure your team gets off to a smooth start, we’ll personally guide you through the onboarding process—with training sessions, workshops (remote or in-person), and supplementary online tutorials. And even after that, our support team remains directly available: personal, experienced, and attuned to the needs of agencies.
This makes Fortes QuoJob quick to implement—and, right from the start, a reliable foundation for transparent time data, clear processes, and better decisions.

 

 

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Time recording widgets

Frequently asked questions about time recording

Why do agencies need their own time recording system?

There are several reasons why agencies need their own time recording system:

  • Billing: Agencies usually charge for their services on an hourly basis. Accurate time recording is therefore essential in order to invoice the services provided correctly and to ensure that clients only pay for the time actually worked.
  • Project management: Accurate time tracking allows agencies to track the progress of a project and ensure it is completed within the timeframe. The data can also help to evenly distribute the workload of your employees and identify bottlenecks.
  • Resource management: Accurate time tracking for agencies allows resources to be better planned and optimized. For example, if you notice that a particular project is taking up too much time, you can take action to optimize workflows or allocate additional resources.
  • Employee motivation: Transparent time recording can also help to increase the motivation of your employees. When employees see that their working hours and performance are accurately recorded, they can concentrate better on their work and successes.
What are the biggest advantages of the QuoJob agency software for time recording?

QuoJob time recording for agencies offers a wide range of benefits, including

  • Accuracy: With QuoJob, employees can accurately record and track their working time, resulting in correct billing and accurate project budgets.
  • Flexibility: The software is very flexible and can be adapted to the individual needs of your agency. For example, different rates can be set for different customers or projects.
  • Automation: Our agency time tracking software can automate a variety of tasks, including the creation of invoices and reports, saving time and effort.
  • Easy to use:QuoJob’s user interface is intuitive and user-friendly, allowing employees to quickly familiarize themselves with the system.
  • Mobility:With the QuoJob mobile app, employees can also record their working hours on the move, which is particularly practical when they are working on site with customers.
  • Integration:QuoJob is an all-in-one solution that offers you not only time recording but also all other functions such as CRM, project management, accounting and much more to smartly link and optimize the processes in your agency. All functions are modular and are optionally available to you when you need them.

Overall, QuoJob Time Tracking for Agencies offers an effective and flexible solution for agencies that want to accurately track and manage their working time and projects.

How easy is it to set up the QuoJob software?

Setting up QuoJob time tracking for agencies is relatively simple and straightforward. There are several ways to install QuoJob, depending on the individual needs of your agency. The simplest option is to use the cloud-based version of QuoJob, which is accessible via the internet and does not require installation on a local server. The agency simply needs to create an account and log in to use the software.

Alternatively, QuoJob can also be installed on a local server if the agency wants more control over its data. We will set up QuoJob for you and work with you on your individual configuration and customization options to ensure that QuoJob perfectly reflects your individual needs so that you can get started quickly and easily. We also offer you and your team training and workshops on all areas of your agency, either remotely or on-site.

How user-friendly is QuoJob time recording for agencies for employees?

QuoJob time tracking for agencies is very user-friendly and easy to use, both for employees and managers. The software has an intuitive user interface that is easy to learn. QuoJob’s time tracking function is designed to be very simple so that employees can record their working hours quickly and easily. Employees can enter their working hours manually or use the integrated stopwatch function to record time automatically.

QuoJob also offers a mobile app that employees can use to record their working hours on the move and at customer sites. The mobile app is also very user-friendly and offers the same functions as the desktop version of QuoJob.

The software also offers a variety of configuration and customization options so that agencies can tailor the time tracking function to their specific requirements. For example, different rates can be set for different clients or projects to simplify billing and costing.

Can time recording for agencies be used from mobile devices?

Yes, QuoJob can be operated from mobile devices. QuoJob offers a mobile app for iOS and Android devices that allows users to access all of the software’s features on the go. The mobile app allows users to record their working time, update project data, manage customer and contact details and access other QuoJob functions.

Does the agency software for time recording support different working time models (e.g. shift work, flexitime)?

Yes, QuoJob time tracking for agencies supports different working time models and offers flexible configuration of working times to meet your company’s requirements.

The software allows you to set up different working time models such as full-time, part-time, flexible working and shift work. Agencies can also define and manage public holidays and vacation periods to ensure that employees are paid correctly according to their working time models and working agreements.

QuoJob also offers various functions for managing overtime and vacation days, including the calculation of overtime bonuses and the management of vacation quotas. The agency software for time recording can also automatically compensate overtime and manage vacation requests and approvals.

The flexible working time models and working time management features in QuoJob Time & Attendance for Agencies allow you to accurately manage working time arrangements and ensure that employees are paid correctly according to their contracts.

Can employees also record their times manually with the QuoJob time recording software?

Employees can record their working times both manually and automatically, depending on the needs of the agency and the preferences of the employees.

QuoJob time recording for agencies offers various options for recording working time. Employees can enter their working hours manually or use the integrated stopwatch function to record the time automatically. The stopwatch function can be started and stopped when the employee starts or stops working.

In addition, employees can also record their working times via the QuoJob mobile app, which also supports manual entry or the use of the stopwatch function.

The automatic recording of working hours is also possible in that the software recognizes certain activities on the employee’s computer and automatically records them as working time. This is an optional function that can be used by you and can be configured for specific employees or projects if required.

Can QuoJob time tracking generate reports for agencies that allow a detailed analysis of working hours?

Yes, QuoJob can generate reports that allow a detailed analysis of working hours. The software offers a variety of reporting options to help agencies monitor and analyze the working hours of their employees.

Our time tracking for agencies offers a wide range of standard reports such as hour logs, project hours, employee hours and cost analysis reports. These reports can be filtered and sorted by various criteria such as clients, projects, employees, working time rooms and other parameters to enable a detailed analysis of working hours.

QuoJob also offers the option of saving report templates. Once you have put together the right setting for you from our wide range of report options, you can simply save it as a template and mark it as a favorite. This makes evaluating and analyzing your time tracking for agencies quick and easy!

The reports can be exported in various formats, such as PDF, Excel and CSV, to enable easy integration with other tools and systems.

How secure is employee and customer data and how is it protected?

The security and protection of employee data is of paramount importance to QuoJob. Our agency time and attendance software has various security features and protocols in place to ensure that employee data is protected.

Initially, QuoJob is operated as a cloud service by a professional hosting provider with state-of-the-art security technologies and protocols. The hosting infrastructure is redundant and has several firewalls and security monitoring systems to protect the data against unauthorized access and threats.

In addition, our time recording system for agencies offers a variety of functions for controlling access to employee data. Access rights can be configured for different user groups and individual users to ensure that only authorized persons can access the data.

QuoJob also offers an automatic data backup and restore function to ensure that employees’ data is available and protected at all times. Data is regularly backed up and stored in a secure environment to enable quick recovery in the event of an emergency.

Overall, the security of employee data is a major concern for QuoJob and our agency time and attendance software provides a robust and secure infrastructure to ensure that data is protected and compliant with current data protection regulations.

Can QuoJob be integrated into other systems, e.g. payroll systems or personnel management systems?

Yes, QuoJob time tracking for agencies can be integrated with other systems, including payroll systems and HR management systems. The software has various integration options and APIs that enable seamless integration with other tools and systems.

For example, our agency software for time recording offers integration with accounting and billing systems such as DATEV, Sage, Lexware and other systems. The integration makes it possible to automatically create and export invoices and statements to simplify the billing process.

QuoJob also offers integration with personnel management systems such as SAP and other HR tools. The integration makes it possible to automatically synchronize employee data and export working time data for payroll accounting.

QuoJob also has an API interface that allows your agency to seamlessly integrate and enable a smooth data flow with other tools and systems.

Overall, our time recording for agencies offers comprehensive integration options to facilitate collaboration and data exchange with other systems and optimize workflows.

What is the pricing for QuoJob time tracking for agencies and how is QuoJob licensed?

The cost of QuoJob time tracking for agencies depends on various factors, such as the number of users, the selected functions and the type of licensing. QuoJob offers different license models to meet the needs of different agencies at a fair price.

The cloud-based version of our time tracking software is licensed on the basis of a monthly or annual subscription. The cost of the subscription varies depending on the number of users and the features selected. QuoJob offers different subscription plans suitable for small and large agencies. Alternatively, QuoJob Time Tracking for Agencies can also be installed and licensed on a local server. The costs for the local installation also depend on the number of users, the number of licenses and the selected functions. Licensing is usually based on a one-off payment that covers the software license and maintenance for a certain period of time. The exact costs for the local installation depend on the individual requirements of the agency and must be requested from QuoJob or an authorized partner. You can find a calculation example at fair pricing. For an individual offer, please contact us without obligation.

Contact us and ask all your questions

Feel free to reach out to us if you have any questions or would like to learn more about Forte’s QuoJob. We’ll get back to you personally, address your concerns, and provide you with a clear assessment of how to move forward.

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