Agency management for all areas of your agency

Plan projects, record times and keep an eye on figures and resources. Everything centralized in one solution.

Why good agency management is crucial

Agencies operate on a project basis, often working on multiple projects simultaneously and under time pressure. Projects run concurrently, budgets change, and teams have varying workloads. Without clear agency management, confusion, duplicate work, and a lack of transparency regarding timelines and figures can quickly arise. Information is scattered across individual tools, spreadsheets, or emails and gets lost in the day-to-day routine.

With Forte’s QuoJob, you can organize your agency’s core processes in a single, centralized system. You can customize the features exactly to your needs, creating clear and efficient processes for your agency’s day-to-day operations. You can plan, manage, and monitor projects all in one place. From quotes and orders to resource planning, time tracking, and billing, everything remains clear and traceable. This allows you to work in a more structured way, improve team collaboration, and make decisions based on reliable data.

Agency management

What does smart agency management offer you?

Fortes QuoJob is an agency management solution that lets you manage all key areas of your agency in one place. Projects, time tracking, resources, and metrics are seamlessly integrated, creating a clear system for your day-to-day work. Instead of using many separate tools, you’ll use a single, centralized solution that lets you organize your processes clearly and refine them in a targeted way.

You’ll work with features for CRM, project management, time tracking, resource planning, controlling, and billing. All information is interconnected and always up to date. This creates an agency management system that provides you with guidance and makes decision-making easier.

}

Save time and enable growth

At a glance, you can see how projects are progressing, how busy your team is, and where time or budget is being wasted. Based on this information, you can streamline workflows, automate processes, and strategically grow your agency.

Improve teamwork.

Everyone works with the same data and clear structures. Tasks, times and project statuses are transparent. This reduces coordination, prevents misunderstandings and ensures a smoother process within the team.
Z

Make better decisions.

You’ll always have a clear overview of projects, resources, and finances. This allows you to quickly identify which customers are profitable, where bottlenecks are occurring, and which measures are truly effective. This gives you confidence when making operational and strategic decisions.

The smart functions of our agency management

Fortes QuoJob is an agency management system that allows you to centrally control all important areas of your agency. Projects, times, resources and figures are neatly interlinked and form a common basis for your day-to-day work. Instead of individual tools, you use a system that bundles information and clearly structures processes. This allows you to work more efficiently and maintain an overview at all times.

Project management

With this project management software , you can plan and manage all your projects in one place. You can create projects, organize tasks, schedule deadlines, and keep track of progress and effort. Resources can be allocated strategically, and bottlenecks can be identified early on. Documents are stored directly within the project. This allows your team to access relevant information at any time and collaborate efficiently.

Retainer

With the Marketing Retainer feature , you can plan recurring services clearly and reliably. Budgets, contract terms, and services are clearly documented and easily traceable at any time. This simplifies billing, ensures efficient resource planning, and generates stable revenue. This allows you to build long-term client relationships and develop your agency in a predictable way.

Digital invoice processing

Fortes QuoJob supports you with digital invoice processing, from creation to archiving. Invoices can be generated directly from quotes and orders and sent right from the software. Payment statuses are visible at all times. All documents are stored centrally and in an audit-proof manner. This saves you time and helps you stay on top of things.

Comprehensive reporting and controlling

The controlling software clearly shows you how your agency is really performing. You can see the status of your projects, your team’s workload, and the profitability of clients and services. Figures on revenue, costs, and expenses are presented in an easy-to-understand format and are accessible at any time. You can generate exactly the reports you need to make informed decisions and identify early on where your efforts are paying off and where adjustments are needed. This allows you to manage your agency based on data and continuously improve your processes.

Advantages of our agency management

b

Industry-Specific for Agencies

Fortes QuoJob is designed for agencies that operate on a project basis. Its features and structures are tailored to advertising agencies and creative teams and can be flexibly adapted to your workflows.
A

Quick Start

The interface is clearly laid out and easy to use. Your team will quickly find their way around, and it’s easy to train new employees.

Automated processes

Quotations, invoices, evaluations and project processes run centrally and automatically. This saves time, reduces errors and ensures clean data.
g

Flexible integration

Fortes QuoJob can be integrated with your existing tools via API. Custom integrations are also available upon request.
f

Scalable and modular

You only use the functions that you really need. Modules and users can be adapted at any time as your agency grows or changes.

Fair prices

You only pay for what you use. There are no fixed packages, just an offer that suits your agency.

Personal support

You will receive support with setup, introduction and training. If you have any questions, our experienced team will help you quickly.

Secure and GDPR-compliant

Your data is stored securely, backed up regularly, and processed in accordance with German standards.

Cloud or on premise

You decide whether to use Fortes QuoJob in the cloud or run it on your own infrastructure. Both options give you full control and flexibility.

Agencies that trust Fortes QuoJob

Here’s what our partners say about Fortes QuoJob

★★★★★
Quelle: Google Reviews
Source: Google Reviews

We have been using Quojob for 15 years. The software has undergone tremendous further development, especially in the last 2 to 3 years. In addition, the support team is professional and responsive, always friendly and helpful. The same goes for the team of consultants, who are competent and provide excellent support. In short: as an advertising and event agency, we are really satisfied.

Annette P.
★★★★★
Quelle: Google Reviews
Source: Google Reviews

Our trusted agency software for many years! If you are looking for a reliable all-in-one solution that optimizes workflow and saves time, you are in good hands here.

Manuel S.
★★★★★
Quelle: Google Reviews
Source: Google Reviews

With the new QuoJob version, we have been given a new interface. It is very modern and very easy to use. It is simply amazing what the software can do! You keep discovering more and more functions and there is always a way to expand it! The customer service is top notch! Every call is answered immediately by a knowledgeable service representative rather than ending up in limbo. The support during the implementation phase and afterwards can only be rated with 5 stars. I look forward to further cooperation and the additional modules we have ordered. Thank you very much and thumbs up.

Marvin R.
★★★★★
Quelle: Google Reviews
Source: Google Reviews

We love the software. It has saved us a lot of work and now we have everything structured in one place. If we ever have any problems, support is always there to help right away. We highly recommend it (:


peoplegrapher GmbH
★★★★★
Quelle: omr.com
Source: omr.com

For me, it's an extremely user-friendly system that offers a wide range of options—and on top of that (which I think is very important): excellent support (at any time). It's so easy to use that even I can get into financial accounting. Time management is very helpful and offers many options (evaluations, lists). It's also perfect for project management. All of this together makes for a much more efficient workflow.

Antje
Senior Production Manager / Projektmanagement
★★★★★
Quelle: omt.de
Source: omt.de

Everything is tailored precisely to the agency's needs. Approvals can be granted depending on the department or unit. This means that every employee only works with the tools they need for their day-to-day work. The best concept on the market.

Frederik F.
Senior Sales Manager – microPLAN
★★★★★
Quelle: omt.de
Source: omt.de

Free job structure for individual internal, project-related planning. Excellent project planning module with a very good Gantt detailed planning area. Outstanding, especially thanks to comprehensive detailed planning and task systematics (linking of subsequent tasks).

Nikolaos T.
production manager
★★★★★
Quelle: omt.de
Source: omt.de

Comprehensive tool. Excellent value for money and perfect support.

Sandra F.
management – NS-Dokumentationsstelle der Stadt KR
★★★★★
Quelle: omt.de
Source: omt.de

The software offers everything you need to successfully manage a team and bill for the work performed. The intuitive user interface helps with this, never becoming confusing even with many projects. Time tracking is a real added value that you won't want to do without.

Stefan S.
managing director – PSV NEO GmbH
★★★★
Quelle: omt.de
Source: omt.de

All threads and processes converge in this core component. There are many configuration options that need to be considered in detail in order to find the settings that suit your individual workflow. Once this is done, you can be sure that all data is well stored and in the right place, so that you can obtain an up-to-date evaluation at any time.

Janine K.
Executive – ALEKS UND SHANTU GmbH
★★★★★
Quelle: omt.de
Source: omt.de

Excellent accounting software for agencies. The support is very good and customer-friendly. QuoJob is and has been helpful in structuring everything.

Carolin J.
Account Managerin – Cash Cow Farmers Werbeagentur GmbH
★★★★★
Quelle: omt.de
Source: omt.de

QuoJob is agency software designed specifically for the needs of advertising agencies, design studios, and similar creative businesses. It offers a wide range of features aimed at optimizing workflow, improving communication, and increasing financial transparency. Key benefits include integrated project management, time and resource tracking, and invoicing and accounting features. This enables agencies to save time and money, increase customer satisfaction, and promote teamwork.

Jochen W.
CEO – WORRINGEN / HÖKE Kommunikation GmbH & Co. KG
★★★★★
Quelle: omr.com
Source: omr.com

From creating quotes to invoicing, everything from one tool. The software also adapts to changes, such as the XRechnung obligation. Overall, I am very satisfied; quotes and invoices can be customized according to my preferences, as far as e-invoicing allows. Record hours, write invoices and quotes, manage contacts and their connection data, keep track of correspondence with customers, and manage documents. I like the straightforward time tracking and the customized CI and layout of the quotes/invoices. With the app, you can quickly track hours and access contacts on the go.

Tobias
Webdesign Rebs
★★★★★
Quelle: Google Reviews
Source: Google Reviews

QuoJob is a comprehensive agency solution that leaves no stone unturned: in addition to the usual features such as accounting, contact management, time tracking, job organization, and appointment management, we also enjoy using the sophisticated CRM and project management functions. Even complete HR management, including working time and vacation management, runs through Quo. Because all agency processes can be mapped in Quo and all levels of information are linked, we always have a representative picture of our entire company's activities in real time. This enables us to act at any time. We are real “Quo fans.” 😀

Jens P.
LOOKone
★★★★★
Quelle: Google Reviews
Source: Google Reviews

Comprehensive agency software that also maps complex workflows and requirements and has replaced many of our isolated applications, as it offers all the necessary functions, reports, etc. in one place. This saves us a lot of manual effort and license costs. Excellent—we are very satisfied!

Astrid S.
CEO – Webcellent GmbH
★★★★★
Quelle: omr.de
Source: omr.de

Quojob as a complete solution. Project management, transparency in individual jobs, master data management for customers and suppliers, accounting for incoming/outgoing invoices, controlling, My Time and My Day as time tracking modules. Constant updates and innovations in close cooperation with and for the customer. I use QuoJob in all modules. Transparent evaluations for our customers. All data at a glance. Tailored to our requirements.

Petra
Accounting & Controlling – Typodrom / Tylers Agency
★★★★★
Quelle: omt.de
Source: omt.de

First off: we wouldn't want to be without it now. A closer look: Quojob takes a little getting used to, and it needs to be customized and tailored to your needs. However, customization is limited to the flexible option of mapping workflows and processes yourself in a meaningful way. The number of functions and options is more extensive than expected. The team behind Quojob is friendly, helpful, and dedicated. With Quojob's support, we have been able to optimize many recurring processes and enable a very smooth workflow. All of this is extremely relevant for agencies. Overall, Quojob has saved us a considerable amount of time and resources. As a team, Quojob allows us to focus on the essentials, and we can only give it full marks.

Torben T.
Accounting – polta.co Kreativagentur GmbH

Fortes QuoJob by the Numbers

Fortes QuoJob is used daily by agencies that want to manage their projects, time, and resources in a structured way. The numbers show that many teams use the software in their day-to-day work and rely on it. For many years, we have been continuously developing our agency management solution with a strong focus on real‑world practice, guided by the actual needs of project‑driven organizations

Teams trust Fortes QuoJob

Years of experience in the market

Creative work with Fortes QuoJob

Frequently asked questions about agency management

What is agency management
The Fortes QuoJob agency management system is an integrated software solution designed to support and optimize the diverse business processes within your agency. These include areas such as customer relationship management, financial management, and resource planning.

The integrated project management tool was also developed specifically for managing agency projects. It includes features such as task planning, resource management, progress tracking, and project budgeting and billing. This allows projects to be planned, managed, and evaluated from a financial perspective in a structured manner.

How can agency management help my company?
Agency Management helps you significantly increase your agency’s efficiency and productivity. You’ll work with a centralized platform where all key data is consolidated and clearly organized. This makes decision-making easier and improves team collaboration.
What are the advantages of an agency management cloud?
Cloud-based agency management allows you and your team to access projects, time tracking, and resources from anywhere, as long as you have an internet connection. The software scales flexibly and requires no dedicated hardware or on-site maintenance. Updates are deployed centrally. Your data is stored in encrypted form on European servers and protected by strict security standards.

Contact us and ask all your questions

Feel free to reach out to us if you have any questions or would like to learn more about Fortes QuoJob. We’ll get back to you personally, address your concerns, and provide you with a clear assessment of how to move forward.

Contact form