Digital accounting
Billing & Financial Overview for Growing Agencies
ABilling and Financial Overview as Part of Your Agency Management
Fortes QuoJob helps agencies with manage billing and open items not in isolation, but in the context of projects, services, and budgets .
Digital accounting in QuoJob is not a standalone accounting tool, but rather the operational foundation for transparency, control, and informed decisions in the day-to-day operations of an agency.
Use AI-powered OCR recognition to automatically capture uploaded invoices and receipts. It pre-fills relevant fields in the invoice dialog—for faster, more structured, and less error-prone data entry
Instead of individual siloed solutions, a centralized view of quotes, billing, and payment statuses —right where projects, resources, and costs are managed.
Quotes and Invoices in the Context of a Project
With QuoJob, you can create quotes and invoices directly from within your projects.
This ensures that performance, budget, and billing remain transparently linked at all times.
- Quotes and invoices are created and managed on a project-by-project basis
- Recurring billing can be mapped in a structured way
- The status and billing status of all quotes and orders can be viewed centrally
- Consistent Layouts and Corporate Identity‑Standards ensure a consistent public image
The result: less manual reconciliation, clear structures, and reliable billing bases
even with many parallel projects
Smooth Handoff to Financial Accounting
QuoJob is not a replacement for financial accounting software—rather, it serves as the structured preliminary step for it.
- Transfer of all data relevant to billing via financial accounting‑Export & direct transfer from within QuoJob via Invoice Data Service 1.0
- Compatible with common file formats (e.g., DATEV, Lexware, Diamant, SAP)
- Clear, complete, and consistent data instead of manual rework
This ensures that operational management remains within the agency, while the accounting department continues to operate efficiently.
Thinking About Payment Processes Holistically
Payment terms and cash flows are visible and manageable in QuoJob, without the need for separate tools or lists
- Easy-to-use filters for due and past-due invoices
- Preparing Bulk Transfers
- Structured Direct Debit Processes as Part of the Billing Workflow
This is particularly helpful for agencies with a high volume of invoices and many ongoing projects.
Functions of digital accounting
Digitale Buchhaltung als Entlastung im Agenturalltag
With QuoJob, recurring accounting-related tasks are not viewed in isolation from day-to-day operations, but are directly linked to projects, services, and billing processes.
This reduces manual steps, creates clear workflows, and gives teams more time for tasks that truly drive projects and agency growth forward.
Papierlose Prozesse mit schneller Übersicht
Digital receipts and billing-related information can be stored centrally, organized, and quickly retrieved as needed.
Instead of disorganized filing systems or manual search processes, a reliable database is created that project management, controlling, and accounting can all access together.
Weniger Fehler durch durchgängige Daten
When quotes, invoices, payment statuses, and project information are all consolidated in a single system, the effort required for duplicate data entry and subsequent corrections is reduced.
QuoJob thereby supports consistent processes and helps prevent common sources of error in payroll at an early stage.
Flexibler Zugriff auf relevante Finanzinformationen
As a cloud-based solution, QuoJob enables location-independent access to important payroll and financial information.
This allows decision-makers and teams to maintain an overview of business transactions, open items, and project statuses relevant to billing, even when working remotely.
Fortes QuoJob by the Numbers
Fortes QuoJob is used daily by agencies that want to manage their projects, time, and resources in a structured way. The numbers show that many teams use the software in their day-to-day work and rely on it. For many years, we have been continuously developing our agency management solution with a strong focus on real‑world practice, guided by the actual needs of project‑driven organizations
Teams trust Fortes QuoJob
Years of experience in the market
Creative work with Fortes QuoJob
Agencies that trust Fortes QuoJob
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Fette Beute Gruppe
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Plant Medium
Regelmäßige kostenlose Websessions
Regular free web sessions
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Frequently asked questions about digital accounting
How can I digitize my accounting?
Fortes QuoJob offers you an ideal solution for digital document entry, both for incoming and outgoing invoices. All receipts are stored digitally and centrally in the cloud accounting software. There are various options for this, such as scanning receipts or automatically transferring data from digital receipts from emails or downloads – as easy as drag and drop.
What are the advantages of digital accounting?
Digital accounting offers many advantages over conventional paper-based accounting. Benefit from: Time savings: The automatic processing of accounting data and paperless bookkeeping can speed up processes and therefore save time.
- Clarity: By digitally recording and storing receipts and accounting data, you have access to your accounting documents at any time and from anywhere. This allows you to organize your work much more flexibly.
- High data security: The digital storage of receipts and accounting data on the cloud accounting software prevents documents from being lost or damaged.
What options does accounting software + cloud offer?
A key advantage of accounting software in the cloud is its flexible use. By using accounting software in the cloud, you can access your accounting documents from anywhere. Furthermore, there is no need to back up and store your own data or keep paper copies of your receipts.
How can QuoJob help with digital accounting?
Fortes QuoJob is a specialized agency solution that supports agencies with accounting and billing, among other things. With Fortes QuoJob, all relevant data can be recorded and processed digitally, making accounting considerably easier: Fortes QuoJob offers an ideal solution for your paperless accounting, where all invoices and receipts are recorded and filed digitally. This eliminates tedious and error-prone paperwork. Fortes QuoJob makes it quick and easy to create quotes, invoices and credit notes. For example, project data and working hours can also be transferred directly to the invoice if required. Fortes QuoJob also offers integration with various banks and payment service providers, which enables payments and transactions to be processed quickly.
What does digital bookkeeping cost?
Overall, the costs for digital bookkeeping depend on various factors, such as the size of the company and the scope of the bookkeeping, and can therefore vary greatly. However, one thing is clear: digital bookkeeping can be significantly cheaper for you in the long term than conventional paper bookkeeping:
- Focus: Thanks to automated processes in digital accounting, you can save a lot of time and concentrate on other tasks, which saves personnel costs.
- Efficiency: Digital accounting increases your efficiency and reduces the likelihood of avoidable but costly errors. These include penalties and fines due to incorrect bookkeeping, but also the loss of customers due to incorrect billing of an order, to name just a few examples.
- Scalability: Digital accounting allows for easy scalability, which means that accounting can be quickly and easily adapted to the needs of your company. This can save costs in the long term, as bookkeeping remains flexible and adaptable.
- Lower paper and printing costs: By dispensing with paper receipts, your agency can save costs in the long term and achieve ecological goals.
Contact us and ask all your questions
Feel free to reach out to us if you have any questions or would like to learn more about Forte’s QuoJob. We’ll get back to you personally, address your concerns, and provide you with a clear assessment of how to move forward.