The XRechnung obligation has also changed functions in QuoJob relating to the creation of an invoice. Many companies that work with QuoJob as agency software have given us feedback that they would like to receive further information and user tips.
Register for the web session and find out more!
In our next web session, we will address this topic and discuss the changes in the layout of the XRechnung as well as innovations that the electronic format brings with it. So register for the free web session, which on May 27 at 11:00 a.m. and learn more about the topic!
REGISTER NOW AND SECURE YOUR PLACE!
Registration deadline: 26.05.2025
We look forward to seeing you.
We have compiled the most important changes for you in advance.
What does the XRechnung mean for you as a QuoJobber?
We have already made QuoJob fit for XRechnung. With our integrated module, you can easily create and send electronic invoices in the required format – including all legally required mandatory information and structured data.
What’s new? What remains the same?
Select invoice format
- Selection field: “PDF” or “XRechnung (XML)” – NEW
- Familiar surface – UNCHANGED
Mandatory information
- Additional fields such as route ID, buyer reference etc. – NEW
- Support from QuoJob – UNVERÄNDERT
Invoice issue
- XML file instead of designed invoice – NEW
- Automated export – UNCHANGED
Validation
- Check for completeness before shipping – NEW
- Safety through integrated testing – UNCHANGED
New selection field “Invoice format” – When creating an invoice, there is now an additional selection field: “Format: PDF | XRechnung (XML)”.
No visible invoice in the usual layout – An XRechnung is not a visual invoice in the classic sense (such as a PDF with a company logo), but a structured XML data record. This means that the invoice is not displayed visually, but is generated as a file and downloaded or transmitted.
Mandatory fields for XRechnung visibly highlighted – additional fields are visible or highlighted in the input form, e.g:
- Route ID,
- BT numbers (e.g. Buyer Reference, Payment Terms),
- unique invoice number, delivery date, terms of payment, etc.,
- Familiar layout details such as text blocks are no longer available,
- Units of measure are a mandatory field,
- the XRechnung must contain a signatory.
If this information is missing in an invoice, the user is informed when saving/exporting that no XRechnung can be created without it.
Export button generates XML file – Instead of a “Generate PDF” button, there is a button such as “Generate XRechnung (XML)” when “XRechnung” is selected. The generated file is purely technical and cannot be read directly.
To summarize:
- There is no longer a designed invoice, but an XML file.
- New input fields must be filled in.
- An alternative format is generated.
- The interface remains familiar – but with clear references to legally required content.
- Certain layout specifications that you were used to from the PDF invoice in QuoJob can no longer be implemented in the XRechnung, but we will be happy to show you what is still possible.